Vendors will have to register in order to receive bid solicitation notifications. Management directives announce detailed policies, programs, responsibilities, and procedures that are relatively permanent. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Manages, trains, and rates full staff of employees. (352) 392-3261 When selecting furniture it is preferred that: At the discretion of Procurement Services, furniture may be purchased up to the following guidelines without a written justification: Other furniture purchases under $5000-The University has the option to purchase from non-contract vendors provided the cost is below $5000. Information on how to register is available in the user manual located in the Help section. Each requisition should contain only those items that may be purchased from the same vendor. By definition, minor projects are those building projects in which basic construction costs are estimated to be $2,000,000 or less. University of Florida Board of Trustees must be named additional insured on the general liability and auto liability policies. Upon receipt of approval by the CEFP, department will submit a zero amount requisition to the supplier furnishing the equipment with required financing language. p06hp0p%$X::%:4@$l` g` )` h`qE>e xGE3uYU,: +1+. Purchases of $1,000,000 and above All purchases in excess of $1 million will be reviewed and approved by the President or his designee. Type text, add images, blackout confidential details, add comments, highlights and more. The Vendor Tax Information Form for contractual services shall be signed by all parties and the purchase order issued prior to the rendering of any service. When placing an order, the individual should identify himself/herself and give the applicable AOPO purchase order number. text-decoration: underline; Information for Government of Canada employees: Coronavirus disease (COVID-19), Government of Canada work and worksites: Coronavirus disease (COVID-19), Guidebook for departments on easing of restrictions: Table of Contents, Guidebook for departments on easing of restrictions, guidance governing the duty to accommodate. These procedures should also be read in conjunction with the Treasury Board * . Departments should consider using established standing offers when purchasing equipment and supplies. Performance and payment bonds must be recorded in the county in which the work is to take place. border-radius: 5px; (See Disbursements Directives). After Procurement approves a requisition, it becomes a purchase order and is dispatched to the supplier. Procurement and Contracting is responsible for the procurement of all goods and services that are not related to construction. 4. Doing so may constitute a change in the terms and conditions of employment and/or result in a taxable benefit to employees. Definitions to be used in the interpretation of this directive can be found in Appendix C of the Procurement Services may also request competitive quotes on lease rates and terms. 1 0 obj The requisition shall be documented prior to the processing of a purchase order by the Procurement Agent as to the circumstances when competitive quotes are not obtained. This should be provided in accordance with the terms of the contract and applicable policies. } A change request can be issued to modify quantities, unit price, due date, delivery schedule or location or to cancel the purchase order. 0 border: 3px solid white; endobj The expenditures from University funds for personal items are prohibited unless a clear business purpose exists. Add the Ocps management directive a 4 for redacting. All purchases exceeding $50,000 are acquired through the Formal Sealed Bid process, with the exception of sole source and emergency procurements. Contract with the two selected shipyards for goods and services associated with large ships projects under the National Shipbuilding Strategy up to $115,000,000, Competitive construction contract up to $11,500,000, competitive construction contract up to $23,000,000, competitive architectural and engineering services contract up to $3,700,000, Competitive and non-competitive goods and services contracts or arrangements up to an amount approved by the Treasury Board in support of sensitive operations. The Purchasing Division is a centralized agency responsible for: Purchasing all supplies and services for all departments of the city; Planning purchases by the city; Disposing of surplus equipment and supplies . Please allow plenty of lead time when using the system for the first time. Once CRA has finalized their guidance on the use of the FormT2200, Declaration of Conditions of Employment, TBS will provide guidance on claiming other expenses incurred by employees while working remotely, which may include utility costs. Purchases of a Personal Nature. . Purchases from $5,000 to $9,999.99 are procured via a minimum of two (2) written quotes from selected vendors. However, every attempt is made to secure such purchases from certified M/WBE vendors. An Amount Only Purchase Order (AOPO formerly known as a blanket purchase order) is a simplified method of filling urgent needs for small quantities of supplies or services by establishing open accounts with qualified suppliers. Concealed damage must be officially reported to the freight company timely after the company delivers the items to the University. Procurement recyclable or products made out of recycled material is only part of the life cycle, you must recycle whenever possible. ORLANDO, FLORIDA . How to equip employees will depend on the equipment and processes that departments have in place. DocHub v5.1.1 Released! These purchases include supplies, technology, software programs, furniture, fixtures and equipment (FF&E) and many other products and services. Intranet. For interpretation of any aspect of these mandatory procedures,contact the .connected button { Staff is encouraged to seek at least one quote from an MWBE/LDB. Type text, add images, blackout confidential details, add comments, highlights and more. The following purchasing methods are used by OCPS to acquire products, services and equipment: Purchases under $4,999.99 are bought on the open market with or without competition. font-size:1.25em; Search all bids and Requests for Qualification(RFQ), open and closed. . Until June6, 2023, under the Weapons Threat Reduction Program, for international support or assistance for: competitive and non-competitive construction contract up to $5,000,000, competitive and non-competitive goods contract up to $6,500,000, non-competitive services contract up to $2,000,000, Non-competitive goods contract for historical material, books and other publications up to $150,000. Goods and/or services contracts and contractual arrangements under the United States Foreign Military Sales Program up to $25,000,000. Construction Contractor shall furnish and pay for all management, supervision, financing, labor, materials, tools, fuel, supplies, utilities, equipment and services of every kind and type necessary to diligently, timely and fully perform and complete in a good and . 2020 VHA DIRECTIVE 1761 1 SUPPLY CHAIN MANAGEMENT OPERATIONS 1. Section 1001.74 (5), Florida Statutes, grants acquisition authority to the University Board of Trustees. Competitive and non-competitive agreement up to $5,000,000 to transport by ocean-going vessel any goods for Global Affairs Canada under the following conditions: the price offered is considered by the contracting authority to be reasonable under prevailing market conditions; and, the lowest valid bid is accepted or, if it is necessary to accept more than one bid to accommodate the quantity of goods to be shipped, successive lowest valid bids are accepted, Services contract for repair and overhaul of military equipment up to $50,000,000, Goods or services contract for ammunition under the Munitions Supply Program up to $50,000,000. Information on how to register is available in the user manual located in the Help section. Instead, contact this office by phone or in writing. Send ocps management directive a 4 reporting form via email, link, or fax. . These purchases include supplies, technology, software programs, furniture, fixtures and equipment (FF&E) and many other products and services. width: 45%; Vendor Registration Partial payments will be coordinated with the facilities office the work is being provided for. equipment, vendors, procurement history, and control point activity. Policy on the Planning and Management of Investments. }. Requisitions are used to request purchases of all commodities/services through Procurement Services and provide the chartfield information to be charged, item descriptions, quantity, delivery instructions, vendor information and desired delivery date. Departments wishing to trade in equipment must submit a requisition for the commodity to be purchased and include the following information about the equipment to be traded: noun name, model number, serial number, and UF decal number. Orange County Public Schools. You can also download it, export it or print it out. width: 100%; public disclosure of contracts awarded to Indigenous businesses, reporting on procurement planning and performance against the 5% target. Click to upgrade. Informal Quotes ($5,000-$9,999.99) Competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $600,000, Non-competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $100,000. SSC.pvr-arf.SPC@Canada.ca } The Purchasing Division is a centralized agency responsible for: All bids or Requests for Qualification(RFQ) presented on this page are subject to change by way of addendum. The prior Appendix E: Definitions has moved to Appendix F. Senior designated officials for the management of procurement, Business owners (client department or agency, technical authority), Limitation of contractor liability and indemnification, Data management, reporting and disclosure. Anticipated date for bid opening is also included. When deemed in the best interest of the School Board, the School Board reserves the right to purchase under current contracts from other governmental agencies, school districts or other educational institutions under the same terms and conditions and pricing structure. Section 1001.75(5), Florida Statutes, delegates responsibility for the purchasing function to the University President or their designee(s). <> Please call 407-317-3988 to schedule an appointment. Leases of equipment are generally of three types: Consolidated Equipment Financing Program (CEFP) Lease Agreements CEFP participation must be approved by the Florida Board of Governors prior to participation. 1 Emergency limit previously approved for the Minister responsible for Public Works and Government Services Canada: Non-competitive contract on behalf of any department, including Public Services and Procurement Canada, up to $15,000,000, Non-competitive contract up to $15,000,000, Non-competitive or competitive contract up to $1,000,000 in response to a pressing emergency, Mandatory standing offers and supply arrangements, Creation or maintenance of mandatory standing offers and supply arrangements. Develop and maintain information about environmentally and socially preferable products. kZu0g8fAZA[+zVYhWr.l+MCcHohy MCW xeu.KuNr8~E"# }r khD(2yKM(3[{g|+ Policy on the Planning and Management of Investments If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Except in the case of an approved emergency, the requisition must be received by Procurement Services before purchasing action can be initiated. Appendix E -Mandatory Procedures for Contracts Awarded to Indigenous Businesses Information Processing and Related Telecom Services, Professional, Administrative and Management Support Services, Ground Effect Vehicles, Motor Vehicles, Trailers and Cycles, Telecommunications Equipment and Accessories, General Purpose Automatic Data Processing Equipment (including Firmware), Software, Supplies and Support Equipment, Office Machines, Text Processing Systems and Visible Recording Equipment, No, except in a pressing emergency contracting situation with CFO approval, Yes, only where there is no substantive transfer of risks, Yes (including PSPC and SSC where there is a substantive transfer of risks), Office of the Commissioner of Lobbying of Canada, Office of the Commissioner of Official Languages, Office of the Information Commissioner of Canada, Office of the Privacy Commissioner of Canada, Office of the Public Sector Integrity Commissioner of Canada. The threshold for mandated reporting hb```b``g`| cbpaAt##10(mfci+$mx]L:{g/[$kY/q=pmfi(uGT \~bkz~}.NF9_(b!+)PYIYIX%XU)"---4DI]U-TIUUle ggM\c@([~p)[ ,2q+UsDY\DQfUBw-T8eZ6Ol; l\refZhq0Ht0t04p4xppp5 This commitment also supports the requirements set out in subsection4.1.3.6 of the Treasury Board %%EOF Where a payment is being made pursuant to a Federal, State, or City law . Partial payments are accomplished by the completion of a Partial Payment Invoice. VHA DIRECTIVE 1761 Transmittal Sheet October 24, 2016 . Operators of the following vehicles are required to complete training: Radioactive Materials and Radiation Emanating Equipment. Check the, Submit new ideas, problems or concerns to Procurement, Cross-sector: (examples: cleaning supplies). Procurement and Contracting is responsible for the procurement of all goods and services that are not related to construction. Where the Treasury Board has approved an increased amount of a competitive architectural and engineering services contract, the contract amounts stated can be amended by $250,000 for competitive contracts and $100,000 for non-competitive contracts. Purchases for Individuals. Approve a recipient countrys entry into a goods contract for: non-competitive contract up to $2,000,000. O001roq\`;$ University of Florida Regulation . Thresholds for contracting in the Rather than detailed specifications, which are contained in Sealed Bids, the RFP generally includes a series of objectives and scope of work to be accomplished. Complete and correct preparation of the requisition expedites the purchasing process. Departments are not authorized to place orders directly with vendors for goods or services for which a purchase order is required. Rates or amounts must not exceed those normally charged. %PDF-1.7 2006-232. Lower level. DX9 H Volume 2. Contracting Authority other than Procurement, 5. If VA replaces its core automated financial and logistics management systems, the new system(s) is expected to draw historical and operational data from existing VA . OCPS MANAGEMENT DIRECTIVE A-4 REPORTING FORM To be used to document known or suspected child abuse, neglect or abandonment Known or suspected child abuse, neglect or abandonment must be reported immediately to the Department of Children & Families Central Abuse Hotline (1-800-96ABUSE - 1-800-962-2873). Budget (105-110) Management/Administrative Support (205 - 260) Financial Management (305 - 325) Equal Employment Opportunity (410) Employee Development and Utilization (501 - 590) Supplies, Services and Equipment (610 - 630) Once CRA has finalized their guidance on the use of the Form T2200, Declaration of Conditions of Employment, TBS will provide guidance on claiming other expenses . The encumbrance of an AOPO may be increased or decreased by the using department by submitting a request for a change order to Procurement Services. As required by Section 668.6076, Florida Statutes, you are hereby notified that: Under Florida law, e-mail addresses are public records. This means that a number of employees continue to work remotely and likely will for some time to come. We invite all businesses to participate in Orange County Public Schools purchasing process. When an exceptional limit is different from the basic contracting limit for its corresponding schedule, the exceptional limit applies. A requisition should be created to make purchases not made on a Procurement Card. Acquire logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training, deployments, operations, or other cooperative efforts, provided all related transactions are executed within the approved resource envelope for the activity being supported and subject to a request and authorization from the Minister of Public Services and Procurement Canada when required. Right of Refusal. To use the latest features, use the latest browsers. Procurement Services is located at the Orange County Public Schools Educational Leadership Center (ELC) located at 445 W. Amelia St., Orlando, Florida. Directive focuses on non-procurement transactions only. Drawings and specifications must be clear and inclusive for bidding purposes. when the employee is expected to return to the worksite; whether the employee is on full-time leave, including other paid leave (699); and, specific operational requirements (e.g., outdoor work, laboratory settings, etc. These obligations include Canadas procurement obligations arising from multiple comprehensive land claims agreements (CLCAs). Procurement Services is the only authorized agent for the University. For the purposes of AppendixA: Contracting Approvals, the term competitive includes the publishing of an advance contract award notice. Non-competitive contract in response to an oil spill up to $10,000,000, Non-competitive contract for fuel, food, water and transportation services during urgent deployments of Canadian Forces units, under authorized operational orders up to $5,000,000. Edit your ocps a4 online Type text, add images, blackout confidential details, add comments, highlights and more. If you are not sure about the different recycling programs on campus, visit the Physical Plant Division, Grounds Department website. color: #fff; endobj To learn more about accessibility accommodations available from the City of Fort Worth, visit the Accessibility page. It was developed in collaboration with Indigenous partners and describes procedures to address the Government of Canada's At the discretion of Procurement Services, a contractual agreement may be required for supply items, particularly when the acquisition involves: a multi-year contract, the furnishing of supplies with significant service and installation costs, the production of items from design or performance specifications, research and development equipment, high-value/unique/non-standard supplies and equipment, long lead time production items, or agreements involving partial payment schedules or definitive project phases. They are usually sold by furniture suppliers and can be wired for electrical/computer/telephone. .connected { This site is for the exclusive use of OCPS employees. The provision of equipment for remote work would not normally include the cost of utilities, barring exceptional circumstances. <>/Metadata 3015 0 R/ViewerPreferences 3016 0 R>> take effect on May 13, 2021 and replace the following instruments: The Directive on the Management of Procurement has been amended to include a new background-color: rgb(255 255 255 / 15%); The provision of stipends or allowances is discouraged. Accommodations are available for residents who have accessibility requirements. Contracting authority is subject to ministerial delegation and, except for delegations provided by common service providers, may not be delegated between ministers. Canadian dollars height: 2.5em; Bids & Requests . programs and services that the Government of Canada and Canadians rely on are maintained. 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